Career Tips - 05
1. Have a neutral email address.
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2. Always begin with Dear/Mr./Ms./Dr.......... Or if the recipient is unknown use "To whom it may concern"
3. Be sure to address the person correctly. Check the spelling of their name, whether they are a man or woman use the appropriate salutation.
4. Introduce yourself in the first paragraph and tell them why you are writing.
Ex. I am Ram Kumar and writing to you today to apply for the position of clerk in your esteemed organization.
5. Always make your email short.
6. Avoid abbreviations and never use informal speech.
Ex. You should not write you as u.
Because not as becoz.
As soon as possible not as ASAP.
7. Conclude the email with appropriate ending.
Ex. sincerely or respectfully or best regards
8. Sign with your full name.
9. Sending incomplete mails creates bad impression on you. Avoid this kind of problem by entering recipient's email address only when your email is ready to send.
10. Don't forget your greeting before you start and end your email. Start with 'hi' and end with ' thanks'.
11. Always be sure to spell check your email before sending.
12. Be sure to use recipients name.
13. If your email includes any attachment just upload the file to the email before composing it. This eliminates the embarrassing mistake of forgetting it before hitting 'send' and having to send another email by saying that you forgot to attach the document.
14. Don't forward any silly joke email using your work email.
15. The subject is your headline. Make it interesting so that it will make the recipient to have attention to your mail. Don't send a blank subject email. You should constantly use meaningful and descriptive subject lines.
Ex. Application for clerk position
(Or)
Inquiry about the clerk position in your organization.
16. Change the subject line if you are changing the topic of conversation.
Ex. If you are sending any account details to your officials, have the heading as "Accounts". Later if you need to give the details about stock don't continue under the same subject. Start a new email thread for stock.
17. When you are in angry please don't reply for your mail.
18. When you are out of station and you will not be able to see your mail just inform people before you take leave. This may help them not to get nervous, frustrated or angry.